REClear prices. Fixed upfront.
- Start here: Inbox AssistantR9,500 setup + R2,950/moR1,500 deposit, the rest only once it saves 5 hours a week
- One task or toolfrom R12,500a fixed quote, once-off
- A whole process, in stagesabout R120,000stop after any stage
Prices in ZAR. No VAT is added: we’re not VAT-registered. Show in
What things cost.
Starting prices. Your quote fixes the exact price before any work starts.
One-off work
One problem, one fixed price.
- Inbox Assistant setupCustomer emails drafted for you. Then R2,950/mo once it’s saving 5 hours a weekR9,500
- Custom AI that reads and repliesWhatsApp and enquiry assistants, documents, your own systemsfromR25,000
- An automationOne task your team types by hand, done for themfromR15,000
- A dashboardYour numbers on one screen, always up to datefromR15,000
- Connecting your systemsNothing typed in twicefromR45,000
- A business websiteFound on Google, enquiries straight to youfromR12,500
- Website with bookings or paymentsCustomers book or pay without calling youfromR35,000
Bigger processes, in stages
You decide after each stage.
- Free review30 minutes: is AI the answer?Free
- 1 · FindWe measure the work, 1–2 weeks. Credited if you go ahead.R15,000
- 2 · ProveA small version on your real work, 2–4 weeksfromR35,000
- 3 · BuildThe full version, connected and your team trainedfromR85,000
- Typical totalAll three stages, with Find credited backaboutR120,000
Monthly
To keep it running.
- For a website
- HostingOnline, secure and backed upR450/mo
- CareHosting, plus an hour of changes a monthR1,450/mo
- For AI
- Inbox AssistantAI usage included, up to 1,500 emails a monthR2,950/mo
- OperateWe look after one AI systemR7,500/mo
- OptimiseUp to three, improved every monthR15,000/mo
- PartnerAll of them, priority repliesR35,000/mo
- AI plans3-month minimum, then month to monthCompare
- Inbox Assistant: R1,500 deposit, refunded in full if it doesn’t save 5 hours a week
- Other projects: 40% deposit, the rest when it’s done
- Deposit by card; balance by card or EFT
- Monthly plans charged automatically
- Stop after any stage
- Prove stage: half the fee back if it misses its target
We’re new. We’d rather prove it than claim it.
Our first 5 clients who keep it get the Inbox Assistant setup free: R0 instead of R9,500.
- What you get. The setup free, even when it works. You pay only the refundable R1,500 deposit, which comes off your first month, until it’s saving your team 5 hours a week.
- What we ask. We measure before and after, and you let us share the result, with your name or without it. Your choice.
- What stays the same. R2,950 a month once you keep it, a person checks every reply, and you own your data.
5 of 5 places left. A place is taken when a client decides to keep it.
For businesses that qualify (20+ customer emails a day). One place per business, not combined with other discounts.
What is that work costing you?
A rough estimate in ten seconds. A made-up example: if 8 people each spend 10 hours a week on enquiries, a R120,000 build gives back about 208 hours a month and pays for itself in about 3.3 months.
Right now about R0 a month goes on work a system could do.
A rough guide from your numbers: hours = people × hours a week × 4.33 × share; each hour costs the monthly salary × 1.3 (leave, UIF and other employment costs) ÷ 173 working hours. We measure the real figure first.
Book a free call to talk it throughWorked example R120,000 to build · about 208 hours back a month · paid back in about 3.3 months
Made-up numbers for enquiry handling, not a client’s. We measure yours first.
| Find | R15,000 |
| Prove | R35,000 |
| Build | R85,000 |
| Find fee credited back | −R15,000 |
| Total to build | R120,000 |
| Monthly (Operate) | R7,500/mo |
| 8 people × 10 hours a week on enquiries | 346 h/mo |
| Share the system takes over (assumed) | 60% |
| Hours back | 208 h/mo |
| At R28,000 salary (≈ R210/h, salary × 1.3 ÷ 173) | R43,730/mo |
| Less the monthly fee | −R7,500/mo |
| Payback | ≈ 3.3 months |
Hours back × what those people cost you. Extra sales are counted only when measured.
Kept running, every month.
We watch it, fix it, keep it accurate, and send you the time saved every month. 3-month minimum, then month to month.
Operate
One system, looked after.
- 1 system
- AI running costs included, up to R1,500/month
- 2 hours of improvements a month
- Reply by the next business day
Optimise
A few systems, improved monthly.
- Up to 3 systems
- AI running costs included, up to R4,000/month
- 6 hours of improvements a month
- Reply the same business day
Partner
Everything, priority replies.
- All your systems
- AI running costs included, up to R10,000/month
- 15 hours of improvements a month
- Reply within 4 business hours
AI running costs are what the AI company charges per use. Above your plan’s amount you pay just that, with a warning at 80%.
Reply times How fast we respond on each plan
| Operate | Optimise | Partner | |
|---|---|---|---|
| Critical: down, or wrong results at scale | Next business day | Same business day | 4 business hours |
| High: a part failing, with a workaround | 2 business days | Next business day | Same business day |
| Normal: questions and requests | 3 business days | 2 business days | Next business day |
| Monitoring & alerts | ✓ | ✓ | ✓ |
| Security updates & maintenance | ✓ | ✓ | ✓ |
| Accuracy check | Quarterly | Monthly | Monthly |
Business hours are Monday to Friday, 08:00–17:00 SAST, excluding public holidays. Response time is a person acknowledging the issue with a first assessment, not a guaranteed fix time. We monitor the AI providers we use but can’t guarantee their uptime; we guarantee how fast we respond and that your system falls back safely.
Other costs Extra hours, workshops, after-hours help, and costs we pass on
Priced separately
Agreed first.
- ChangesBeyond your plan’s hoursR1,250/hour
- New featuresTheir own fixed quoteQuoted
- Advice & workshopsHalf-day R7,500R1,850/hour
- Emergency supportOutside business hours, by arrangement, 1-hour minimumR2,450/hour
Passed through at cost
Never marked up.
- Other softwareTools you choose to useAt cost
- AI running costsAbove your plan’s amount: what the AI company chargesAt cost
Questions.
How does a project work?
- Tell us the problem.
- Get a fixed quote. Accept it and pay a 40% deposit.
- We build, you review.
- Pay the balance; it goes live. You own it.
What changes the price?
How much it does, how many systems it connects to, and whether your information needs tidying first.
Can we stop part-way?
Yes, after any step. If the small version doesn’t save enough time, we’ll say so and you stop there.
Why a monthly fee?
AI tools drift and the services they use change. The fee keeps it accurate, fixed and improving, and shows you the time saved.
Do you build websites?
Yes: from R12,500, or R35,000 with bookings or payments.
Isn’t this too expensive for a business our size?
Start small: the Inbox Assistant starts with a refundable R1,500 deposit, and you pay the rest (R9,500 setup in total, then R2,950 a month) only once it’s saving 5 hours a week. Use the calculator to see what that work costs you now. If the saving won’t cover the price, we’ll tell you on the free call, before you spend anything.
We already have a system. Why change?
You may not need to. We usually build on what you already use and connect it, rather than replace it. If your system already does the job, we’ll say so.
What if the AI gets it wrong?
A person checks anything that matters before it goes out, and answers show where they came from. With the Inbox Assistant, if it doesn’t save your team 5 hours a week in the two-week trial, your R1,500 deposit is refunded in full. On bigger projects, the Prove stage is measured on your real work, and if it misses the target we agreed, you get half the Prove fee back.
Will it replace my staff?
It takes the repetitive part: the typing, copying and the same answers every day. Your people keep the judgement, the customers and the decisions, with more time for them.
What happens to our data?
It’s used only to run your system, under POPIA. Custom builds run in accounts you own where possible; the Inbox Assistant runs on our service, and if you leave you get your prices, policies and instructions back as a document. The AI is mostly Claude, from Anthropic, through its business service, which doesn’t train on your data. Its servers are outside South Africa, so the transfer is protected the way POPIA requires, and you can sign our data processing agreement before you start. Security and data, in one screen
Do prices include VAT?
No VAT is added: we’re not VAT-registered. If that changes, we’ll tell you before your next invoice, and quotes already accepted stay as they are.
Can I get information first, without a call?
Yes. Work out your numbers in the calculator and email them to yourself, with what fixing it would cost. Or . We follow up at most once, and never chase.
Now isn’t a good time. Maybe next year?
That’s fine. Email yourself the estimate so you have the numbers when you plan. When you’re ready, the free call is still free.
We’ve never worked with you. Why should we trust you?
You don’t have to take it on trust. The Inbox Assistant starts with a R1,500 deposit, refunded in full if it doesn’t save your team 5 hours a week. Bigger projects have a fixed price, you pay 40% up front, you can stop after any stage, and you get half the Prove fee back if it misses its agreed target. You own what we build.
Who will we deal with, and what if you’re ill, away or stop trading?
We’re a small studio: the person on your free call builds your system and answers your messages, with no account managers or hand-offs. Custom builds are documented and run in accounts you own, so any developer can pick them up, and if we stop working together you get the code, data and access within 30 days, as our agreement says. Monthly plans are month to month after the first three months.
Have a question before committing?
Ask it. Tell us what you’re trying to improve and we’ll tell you honestly what it would cost, including the ongoing part.
- You tell us about the work
- We say honestly if AI fits
- No slides, no pitch
- You leave with a rough price, or an honest “not worth it”
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